Visa For Japan : The Submission & Collection

So all documents are prepared and completed? (Click here for Visa For Japan : The Application). It's time for you to submit to Japan Embassy.

1) The Venue.

What to do.

Go to Japan Embassy in Malaysia. (Don't go to Japan Embassy in Uganda pulak!) It is located at No.11, Persiaran Stonor, Off Jalan Tun Razak, 50450 Kuala Lumpur, Malaysia.

What I did.

Uncle Google? Nope! This time hubby maaaa. Hehe! It is quite easy to find Persiaran Stonor coz it is located somewhere nearby Jalan Tun Razak. How to know? Got Japan flag in front of it. You can park the car on the roadside. We both went to submit the applications, just to experience the security over the embassy.

What is the trick.

No trick. Either you or one of the submitting applicants need to be present. If there isn't any parking space for you, "make" one. Others will follow.

2) The Time.

What to do.

The official operating hours are as below:
Chancellery ： Mon-Fri 8：30-12：30／13：30-17：15
Consular Section & Japan Information Service (JIS) ：Mon-Fri 8：30-12：00／14：00-16：00
What I did.

We are so lucky since Chawana has experienced the whole process. They told us that the embassy is closed during lunch time and they won't allow you to wait inside. So we went there at 1.30pm, waited in the car, and started to walk to the guard house around 1.50pm.

What is the trick.

Regardless morning or afternoon session, it will be the same. It is a first-come-first-serve service basis. Try to walk as fast as you can and overtake whoever in front of you, to greet the guard. We managed to get the pass before 2.00pm, coz the guard said "it's ok".

3) The Queue.

What to do.

You need to press the button on the queue monitoring system, and wait. There are only 3 counters for Visa applications and 1 counter for Visa collection.

What I did.

There is two buttons. I quickly press the button for Visa application, and sit down. There are 8 applicants before me. All counters are closed with blind. I could see there are officers behind two of the counters, but they just waited there. I suspected, they will only start work at 2.00pm sharp. And it was true enough, they opened the blind at 2.00pm, and the number started counting. And it was fast!
What is the trick.

From the guard house, you have to pass through the lawn, to reach the office lobby. Walk Run! Do not hesitate to press which button, it is clearly stated there. Though the queue quite long, each applicants might take only 5 minutes to complete.

4) The Process.

What to do.

When your number is called, walk to the counter, hand in all documents (in sequence), and smile.

What I did.

That's what I really did. I smiled and showed my interest, just like what I did at USA Embassy. But this time, the officer is a Malay guy. The other counters are Chinese and Malay girls. (Where's Nihonji?) He asked few questions, ie: Is this my first time, How many days I will be there, etc. Very quick one. Then he said, "This is your number? Ok. If there is a problem, we will call you. Or else, please pick up the passport on the said date and time." It was the next 2 days! (Please don't call, please don't call!) Hahaha!

What is the trick.

Make sure your documents are COMPLETE! The officer will screen through and re-arrange as he wish. Pray for not receive any calls from Embassy (meaning, you might be call for more supporting documents or interview).

5) The Collection.

What to do.

Be there on the said date and time. Do not tend to postpone it. The collection counter require you to queue.

What I did.

Hubby went alone, for the officer told us that anyone can come and collect the Passport. There wasn't any vacant parking left, so he created one. Haha! It was super fast, like less than 5 minutes.

What is the trick.

Don't bring your group members/wife/husband/kids/parents/villagers along. Go alone and straight away queue! Do not sit around and wait until more and more people cut the line. It should be a quick one, so don't waste time and go back to work!